Privacy Policy
Last Updated: October 14, 2026
Content
- General
- 1. Categories of personal data: how we collect, why we process, and on what legal basis
- 2. With whom we share your personal data
- 3. How you can exercise your privacy rights
- 4. Additional information for EEA-based users
- 5. Additional information for the U.S.-based users
- 6. Brazil data subject rights
- 7. Age limitation
- 8. International data transfers
- 9. Data retention
- 10. Changes to this privacy policy
- 11. Personal data controller and contacts
General
This Privacy Policy explains what personal data is collected when you use the website located at: https://careerdepot.ai (the “Website”) and the related services and products (together with the Website, the “Service”), how such personal data will be processed.
BY USING THE SERVICE, YOU PROMISE US THAT (I) YOU HAVE READ, UNDERSTAND AND AGREE TO THIS PRIVACY POLICY, AND (II) YOU ARE OVER 18 YEARS OF AGE (OR THE MINIMUM AGE REQUIRED UNDER APPLICABLE LAW, WHICHEVER IS GREATER), OR HAVE HAD YOUR PARENT OR GUARDIAN READ AND AGREE TO THIS PRIVACY POLICY FOR YOU. If you do not agree, or are unable to make this promise, you must not use the Service. In such case, you must (a) contact us and request deletion of your data; (b) leave the Website and not access or use it; and (c) cancel any active subscriptions or trials.
Any translation from the English version is provided for your convenience only. In the event of any difference in meaning or interpretation between the English language version of this Privacy Policy available at https://careerdepot.ai/privacy-policy, and any translation, the English language version will prevail. The original English text shall be the sole legally binding version.
“GDPR” means the General Data Protection Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
“EEA” includes all current member states to the European Union, the European Free Trade Association and the Central European Free Trade Agreement. For the purpose of this policy EEA shall include the United Kingdom of Great Britain and Northern Ireland.
Terms not defined in this policy shall have the meanings set out in the GDPR, unless stated otherwise.
1. CATEGORIES OF PERSONAL DATA: HOW WE COLLECT, WHY WE PROCESS, AND ON WHAT LEGAL BASIS
We may collect your personal data from you directly, fully or partially automatically, or from third parties, through our website, forms, call center, e-mail, phone, mail/courier, social media, in-person or online interactions, push notifications, integrations with third-party services, and any other channels we may use in the future.
For more details on how we collect data, the nature and purpose of its processing, and the legal basis for processing, see below.
| Type of personal data | Nature and Purpose of processing | Legal basis for processing |
|---|---|---|
| Data you give us | ||
| Identifiers and account data: your name, username, email address, phone number, date of birth, login credentials and, if you register using a third-party account (where available), the basic profile data we receive from that account. | To create and maintain your account, authenticate you and authorize access to the Service, provide the Service and communicate with you about your account and the Service. | Performance of a contract (Art. 6(1)(b) GDPR) |
| Onboarding and product data (resume and career data): your resume and other application documents, work experience, education, skills, certifications, career goals and preferences (such as preferred roles, industries, locations and desired salary range), job postings you save, track or apply for, and the materials generated for you through the Service (such as tailored resumes, cover letters and interview preparation materials). | To build your resume and candidate profile, identify and recommend relevant job opportunities, generate tailored application materials using AI-powered features, and, where you authorize it, submit applications on your behalf. | Performance of a contract (Art. 6(1)(b) GDPR) |
| Additional profile data: information you choose to add to your profile, such as your gender, age, other personal characteristics and demographic data, photographs, and any ideas, comments or testimonials you share. | To provide and personalize the Service in accordance with your choices. | Performance of a contract (Art. 6(1)(b) GDPR) |
| Conversation with us: the messages, requests and feedback you send to our support team, and the records of our communications with you (including recordings of telephone calls, where applicable). | To respond to your requests, provide customer support, resolve technical issues and improve the quality of our support. | Performance of a contract (Art. 6(1)(b) GDPR); Our legitimate interests (Art. 6(1)(f) GDPR) in handling and documenting inquiries |
| Contact data used for marketing: your email address and, where applicable, phone number, and your marketing preferences. | To send you information about our Service, new features, offers and promotions. You can opt out at any time by clicking the unsubscribe link in any marketing email or by contacting us. | Your consent (Art. 6(1)(a) GDPR), where required by law; otherwise, our legitimate interests (Art. 6(1)(f) GDPR) in promoting our Service in a measured and appropriate way |
| Data we collect automatically | ||
| Device and geolocation data: IP address, approximate location derived from your IP address, language settings, time zone, type and model of your device, device settings, operating system, browser type, Internet service provider. | To operate the Service and adapt it to your device and region, select the payment options available to you, maintain the security of the Service and prevent fraud. | Performance of a contract (Art. 6(1)(b) GDPR); Our legitimate interests (Art. 6(1)(f) GDPR) in securing the Service and preventing fraud |
| Online activity and usage data: how you interact with the Service, including the features, content and sections you use, how often and for how long you use the Service, and technical logs and error reports. | To analyze and improve the Service, develop new features, personalize your experience, and detect and fix technical issues. | Our legitimate interests (Art. 6(1)(f) GDPR) in understanding how the Service is used and improving it; your consent (Art. 6(1)(a) GDPR) where required for non-essential cookies and similar technologies |
| Advertising IDs, cookies and data about how you found us: cookie and pixel identifiers and similar technologies, referring URLs and advertising campaign identifiers. | To measure the effectiveness of our advertising, attribute sign-ups and purchases to advertising campaigns, and show you personalized advertising on our Service and third-party platforms. | Your consent (Art. 6(1)(a) GDPR), where required by law (including for non-essential cookies and similar technologies); otherwise, our legitimate interests (Art. 6(1)(f) GDPR) in promoting our Service in a reasonably targeted way |
| Purchases data and commercial information: the subscription plan or other product you purchase, purchase and renewal history, and transaction data such as the date, time and amount of the transaction and the type of payment method used. We do not collect or store full payment card numbers. | To process your payments and renewals, handle refunds, withdrawals and chargebacks, keep accounting and tax records, and prevent payment fraud. | Performance of a contract (Art. 6(1)(b) GDPR); Compliance with legal obligations (Art. 6(1)(c) GDPR); Our legitimate interests (Art. 6(1)(f) GDPR) in preventing fraud and defending legal claims |
| Data provided by third parties | ||
| Payment processors: confirmation of payment status, transaction data, limited payment card-related data and fraud-prevention signals. | To process your payments, handle refunds and chargebacks, and prevent fraud. | Performance of a contract (Art. 6(1)(b) GDPR); Our legitimate interests (Art. 6(1)(f) GDPR) in preventing fraud |
| Advertising and analytics partners (such as Meta and Google): advertising campaign and attribution data. | To measure the effectiveness of our advertising and attribute sign-ups and purchases to advertising campaigns. | Your consent (Art. 6(1)(a) GDPR), where required by law; otherwise, our legitimate interests (Art. 6(1)(f) GDPR) |
| Third-party account providers (where you choose to register using such an account): your name, email address and, where applicable, profile picture. | To create your account and allow you to log in. | Performance of a contract (Art. 6(1)(b) GDPR) |
AI-powered features. We use artificial intelligence (AI) technologies, including large language models provided by third-party AI technology providers, to analyze your resume, profile and career preferences, identify and score relevant job opportunities, generate tailored resumes, cover letters, interview preparation materials and other application materials, and, where you authorize it, prepare and submit applications on your behalf. For these purposes, the relevant data is transmitted to our AI technology providers, which process it on our behalf and in accordance with our instructions. We do not permit our AI technology providers to use your personal data to train their own models. The AI-powered features are designed to assist you. AI-generated outputs may be inaccurate or incomplete, so please review them before using or submitting them.
Special categories of data. Please do not include in your resume, profile or other content any special categories of personal data (such as data concerning your health, racial or ethnic origin, religious beliefs or trade union membership) unless you want them to be used to provide the Service to you.
3. HOW YOU CAN EXERCISE YOUR PRIVACY RIGHTS
To be in control of your personal data, you have the following rights:
- Accessing / reviewing / updating / correcting your personal data. You may review, edit, or change the personal data that you had previously provided on the Service.
- Deleting your personal data. You can request erasure of your personal data as permitted by law. When you request deletion of your personal data, we will use reasonable efforts to honor your request. In some cases, we may be legally required to keep some of the data for a certain time; in such event, we will fulfill your request after we have complied with our obligations.
- Objecting to or restricting the use of your personal data. You can ask us to stop using all or some of your personal data or limit our use thereof.
- How to opt out or influence personalized advertising
- iOS: On your iPhone or iPad, go to Settings > Privacy > Apple Advertising and deselect Personalized Ads.
- Android: To opt-out of ads on an Android device, go to Settings > Privacy > Ads and enable Opt out of Ads personalization. In addition, you can reset your advertising identifier in the same section (this also may help you to see less of personalized ads).
- macOS: On your MacBook, you can disable personalized ads: go to System Preferences >Security & Privacy > Privacy, select Apple Advertising, and deselect Personalized Ads.
- Windows: On your laptop running Windows 10, you shall select Start > Settings > Privacy and then turn off the setting for Let apps use advertising ID to make ads more interesting to you based on your app activity. If you have other Windows version, please follow the steps here.
- In addition, you may get useful information and opt out of some interest-based advertising, by visiting the following links:
- Network Advertising Initiative - http://optout.networkadvertising.org
- Digital Advertising Alliance (EU) - http://www.youronlinechoices.com
To exercise your rights, please provide a request that includes sufficient detail to verify your identity and clearly describe the right you wish to exercise at support@careerdepot.ai. We will only use the personal data provided in a request to verify your identity and respond to it.
Responses will be provided within the time limits required by applicable law. We may refuse requests that are manifestly unfounded, repetitive, or excessive, in which case we will explain our decision.
4. ADDITIONAL INFORMATION FOR EEA-BASED USERS
If you are based in the EEA, you have the following rights:
- Access – obtain information about the personal data we hold about you and receive a copy of it.
- Rectification – request correction of inaccurate or incomplete data.
- Erasure – ask for your data to be deleted from our systems.
- Withdraw Consent – where processing is based on consent, revoke that consent at any time.
- Portability – receive your data in a structured, machine-readable format and have it transferred to another controller, where technically feasible.
- Object – oppose processing of your data for certain purposes, such as direct marketing.
- Restriction – request that we limit further processing of your data.
- Complaint – lodge a complaint with a data protection authority in your country or member state (applicable for EU countries).
To exercise any of your privacy rights, please send a request at support@careerdepot.ai. Where available, you may also exercise certain rights through tools or settings provided directly within the Service.
5. ADDITIONAL INFORMATION FOR THE U.S.-BASED USERS
Depending on the state in which you reside (including but not limited to California, Colorado, Connecticut, Delaware, Iowa, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, or Virginia, and other states to the extent they enact privacy laws), you may be entitled to specific privacy rights under state law. These rights apply only to the extent that the relevant state privacy law is applicable to you and to our processing of your personal data. The scope of these rights can vary, and they may be subject to legal conditions or exceptions. If you are uncertain whether these rights apply to you or would like further clarification, you may reach out to us at support@careerdepot.ai.
For California residents, this also serves as our California Notice at Collection.
The definition of “Personal Information” may vary by state law. Generally, it refers to “information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household”. Terms mentioned in this Section shall have the meanings set out in the respective state privacy laws.
Categories of Personal Information We Collect and Share
The table below outlines the categories of Personal Information we collect and the third parties with whom such data may be shared. For more details, refer to Section 1. Please note that certain categories of such personal information may qualify as sensitive personal information as defined under applicable U.S. privacy laws.
| Categories of Third Party recipient | Categories of personal information shared |
|---|---|
| Cloud storage service providers | All categories of personal data mentioned in Section 1 |
| Gateway service providers and payment processors | Identifiers; Purchases data and commercial information; Device and geolocation data |
| Data analytics providers | Identifiers; Online activity and usage data; Device and geolocation data; Advertising IDs; Purchases data and commercial information |
| Communication service providers | Identifiers; Onboarding and product data; Online activity and usage data; Purchases data and commercial information; Device and geolocation data; Conversation with us |
| Marketing partners | Identifiers; Advertising IDs; Online activity and usage data; Purchases data and commercial information |
| Engineering and performance partners | Identifiers; Device and geolocation data; Online activity and usage data; Onboarding and product data (resume and career data, application documents) |
| AI technology providers | Onboarding and product data (resume and career data); Identifiers and other personal data contained in your resume or profile |
Why we use personal information
We process Personal Information for the following purposes:
- To provide and maintain our Services, including account creation, authentication, and access management.
- To improve user experience through personalized content, recommendations, and service customization.
- To process payments, subscriptions, and transactions.
- To conduct analytics and research for product development and service enhancements.
- To communicate with users, including customer support, service updates, and promotional offers.
- To prevent fraud, security threats, and unauthorized activities.
- To comply with legal and regulatory requirements.
For additional details, refer to our Section 1.
What Personal Information We Share
In addition to the table above, our Privacy Policy provides further details regarding the categories of third parties with whom we share Personal Information (see Section 2).
Certain state privacy laws, such as those in California require us to disclose the categories of Personal Information that we have shared with third parties for business purposes over the past 12 months. During this period, we have disclosed all categories of Personal Information outlined in the "Categories of Personal Information We Collect" section for business purposes. For example, we may share IP addresses and device identifiers with service providers that assist us with crash monitoring and reporting.
Some U.S. states grant residents the right to opt out of sharing their Personal Information with third parties in exchange for valuable consideration (which may be classified as a "sale" or "share" under state privacy laws, even if no monetary transaction occurs). If you reside in one of these states and would like to limit the disclosure of your Personal Information to third parties for advertising or marketing purposes, please refer to the “Your Rights” section below.
Privacy laws in some U.S. states broadly define the term "sale" and “share” to include sharing of information via cookies, pixels, and similar tracking technologies for certain targeted advertising activities. We do not sell Personal Information for monetary compensation. However, when you visit our websites, we and our advertising partners may collect device data and behavioral insights through tracking technologies, which could be interpreted as a “sale” or “sharing” under state laws, even if no money is exchanged. We do not knowingly engage in sales, sharing, or targeted advertising using the personal information of individuals under 18.
Your Rights
Certain U.S. state privacy laws grant residents specific rights regarding their personal information. If you reside in a state with such laws, your rights may include:
Right to Data Portability/Access – you may have the right to request access to the specific pieces of personal information we have collected about you in the 12 months preceding your request. Where applicable, we may provide this data in an electronic, portable, and readily usable format.
Right to Know – you may be entitled to receive information regarding the categories of Personal Information we collected, the sources from which we collected Personal Information, the purposes for which we collected and shared Personal Information, the categories of Personal Information that we sold and the categories of third parties to whom the Personal Information was sold, and the categories of Personal Information that we disclosed for a business purpose in the 12 months preceding your request.
Right to Deletion – you may have the right to request that we delete the personal information we have collected from you. We will use commercially reasonable efforts to fulfill your request, subject to applicable laws. However, we may be required to retain certain information for legitimate business purposes or as required by law.
Right to Correction/Rectification – you may have the right to request correction of inaccurate personal data.
Right to Limit the Use of Sensitive Personal Information – certain states provide the right to restrict how businesses use sensitive personal information.
Right to Withdraw Consent – where applicable, you have the right to withdraw your consent for data collection and sharing.
Opt-out of Data Sharing – you may have the right to opt out of certain uses of your personal information, including:
- The “sale” or “sharing” of your personal information as defined under state privacy laws.
- The use of your personal information for targeted advertising.
To opt out, you can:
- Submit a request via our support team at support@careerdepot.ai.
Non-Discrimination
You have the right to exercise your privacy rights without fear of discrimination or retaliation. However, we may provide different levels of service or pricing based on the value of your personal information, as permitted by applicable law.
Submitting a Request
To exercise any of the available privacy rights, please send a request to support@careerdepot.ai or use the privacy features available in our products.
Verification. To ensure that we properly process your requests regarding your rights, we are required to verify your identity. The verification process may vary depending on the type of request and the Service you use. It may include confirming details such as your name, age, email address, date of subscription purchase, date of last activity, date of account creation, or other relevant Service usage data that reasonably identify you as the account owner. We may also request additional proof of identity if necessary, but we strive to minimize the information required. For certain requests, we may send a verification code or link to authenticate your identity.
Authorized Agent. You may designate an authorized agent to exercise your rights on your behalf. If you have provided the authorized agent with a valid power of attorney, we will work directly with them to process your request. If a power of attorney or similar authorization has not been provided, we will contact you directly to confirm the agent’s authority and collect the necessary verification information. The authorized agent must verify both their own identity and that of the consumer they are representing.
Responses will be provided within the time limits required by applicable law. We may refuse requests that are manifestly unfounded, repetitive, or excessive, in which case we will explain our decision.
Appeals
In certain states, if your request is denied, you have the right to appeal. An appeal must provide enough information to identify the original request and state the grounds for the appeal. We will review and respond within the timeframe set out in applicable laws. If the appeal is again denied, you may escalate the matter to your state’s Attorney General.
Data Retention
We retain the categories of personal information listed above as reasonably necessary to fulfill the purposes outlined in this notice, unless a longer retention period is required or permitted by law. In many situations, we must retain all, or a portion, of your personal information to comply with legal obligations, resolve disputes, enforce our agreements, protect against fraudulent, deceptive, or illegal activity, or for another one of our business purposes.
6. BRAZIL DATA SUBJECT RIGHTS
In accordance with Article 18 of the General Personal Data Protection Law (“LGPD”) the following rights are stipulated for individuals in Brazil:
- Confirmation of the existence of processing;
- Access to personal data;
- Correction of incomplete, inaccurate, or outdated data;
- Anonymization, blocking, or deletion of unnecessary, excessive, or unlawfully processed data;
- Portability of data to another service or product provider, upon express request, in accordance with Brazilian regulations and subject to commercial and industrial secrecy;
- Deletion of personal data processed with the data subject’s consent, except in the cases provided for in Article 16 of the LGPD;
- Information on public and private entities with which personal data has been shared;
- Information about the possibility of refusing consent and the consequences of such refusal;
- Revocation of consent, pursuant to Article 8(5) of the LGPD.
You can submit a request to exercise these rights at support@careerdepot.ai. Please note that in certain circumstances, full compliance with a request may not be possible (for example, if the request is manifestly unfounded, impractical, affects the rights of others, or is not required by law). In such cases, a response will still be provided to inform the requester of the decision.
7. AGE LIMITATION
We do not knowingly process personal data from persons under 18 years of age. If you learn that anyone younger than 18 has provided us with personal data, please contact us.
8. INTERNATIONAL DATA TRANSFERS
We may transfer personal data to countries other than the country in which the data was originally collected in order to provide the Service set forth in the Terms and Conditions of Use and for purposes indicated in this Privacy Policy. If these countries do not have the same data protection laws as the country in which you initially provided the information, we deploy special safeguards.
In particular, if we transfer personal data originating from the EEA to countries with not adequate level of data protection, we use one of the following legal bases: (i) Standard Contractual Clauses approved by the European Commission (details available here), or (ii) the European Commission adequacy decisions about certain countries (details available here).
9. DATA RETENTION
We will store your personal data for as long as it is reasonably necessary for achieving the purposes set forth in this Privacy Policy (including providing the Service to you). We will also retain and use your personal data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
10. CHANGES TO THIS PRIVACY POLICY
We may modify this Privacy Policy from time to time. If we decide to make material changes to this Privacy Policy, you will be notified by available means such as email and will have an opportunity to review the revised Privacy Policy. By continuing to access or use the Service after those changes become effective, you agree to be bound by the revised Privacy Policy.
11. PERSONAL DATA CONTROLLER AND CONTACTS
Seekes Limited, registered at 6 Vasileiou Voulgaroktonou, Aradippou, 7103, Larnaca, Cyprus., will be the controller of your personal data.
You may contact us at any time for details regarding this Privacy Policy and its previous versions. For any questions concerning your account or your personal data please contact us at support@careerdepot.ai.